Why probity is important
Procurement is a key and significant organisational activity which relates to the purchase of good or services by your organisation. Your procurement process should be based on the principles of accountability, transparency, value for money and the management of risk. In this respect, a key attribute that must be present in your procurement process is probity. Probity represents a high standard of correct moral behaviour.
The importance of probity related controls cannot be under-estimated given the level of procurement that occurs in any organisation, in addition to the dangers of fraud and/or corruption that can result from improper procurement processes. This can lead to your organisation being significantly exposed.
What role can we play for you
In the role as probity auditor (i.e. ensuring compliance) or probity adviser (i.e. providing guidance) we can cover all components of the procurement process, including:
- Planning for your procurement (procurement team credentials, protecting confidential information, managing conflicts of interest and confidentiality, the procurement method, evaluation criteria, managing risks and document security);
- Your approach to market (invitation to supply documentation, advertising method, supplier briefings and questions, managing the tender proposals received);
- Evaluation (tender proposals meeting mandatory conditions, managing conflicts of interest, uniform application of selection criteria to all tender proposals, due diligence checks on short-listed tenderers); and
- Recommendation, Negotiation and Contract (recommendation reflects evaluation, approvals in line with delegations, contract reflects negotiated agreement, notification and debriefing processes, documentation trail and records management).
The benefits we will provide:
Engaging HLB Mann Judd as your probity practitioner will:
- pre-empt possible probity issues
- help you identify emerging problems, and develop appropriate remedial actions
- minimise the potential for complaints by having an independent third party monitor your procurement process
- give suppliers confidence in the procurement process
- ensure transparency by providing an independent oversight,
- ensure that procurement decisions are documented and defensible; and
- mitigate the risk of fraud.